General Job Function:    Under direction, the purpose of the position is review and process purchase requisitions to acquire services, supplies and goods as required by the assigned department at a competitive price in a time-efficient manner and to provide basic routine administrative support work relating to the purchasing function. Position will assist the CPO for the submission of invitation to bid; review, analysis, and purchase of supplies, services and goods; review of methods of acquisition; and preparation of purchase requisitions  and related documentation. Performs related work as directed.

Education/Training/Experience: 

AA in business administration or accounting and 3 years of experience related to the procurement/purchasing process, or an equivalent combination of education, training, and experience.BA is desired. 

Knowledge/Skills and Abilities:

• Knowledge of generally accepted purchasing principles, established procedures, departmental

guidelines, and regulatory requirements applicable to the work.

• Ability to understand, follow and direct written and oral instructions.
• Ability to read, update, evaluate and maintain various records and files.
• Ability to access, operate and maintain various software applications.
• Ability to clearly communicate information both orally and in writing.
• Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines,

telephone systems, facsimile machines, and other digital-based equipment.

• Ability to develop and implement policies and procedure for the utilization of vendor

catalogues, commercial registers, directories, office files and other recourses for the

procurement of goods and services.

• Skill in the principles and practices of governmental purchasing management and analysis.
• Skill in performing routine-to-moderately complex mathematical computations and tabulations

accurately and efficiently, as they relate to purchasing.

• Skill in establishing and maintaining effective working relationships with all personnel,

departmental personnel and supervisors, and vendors.

Resources Used in Performing Job Include (but are not limited to): 

Standard office equipment.  Basic Office Computer program abilities. (Word, Excel, PowerPoint, Outlook, Publisher)

Physical/Cognitive Requirements: 

Regularly required to sit; use hands to finger, handle, or feel objects, tools or controls; communicate verbally and electronically; reach with hands and arms; stand and move throughout the building and/or to other facilities, and drive.  Occasionally required to lift and/or exert force of up to 10 pounds.  Specific vision abilities include close vision, distance vision, color vision and the ability to adjust focus.

Environmental Conditions: 

The noise level in the work environment is usually moderate. 

Essential Job Functions:

• Checks and reviews market sources and vendors to ensure most cost effective and competitive
• pricing for the purchase..
• Determines and reviews methods of acquisition including method, time and place, and courier as appropriate.
• Creates files and updates vendor files and related documentation.
• Assist CPO with invitations to bid and requests for proposals and/or quotes from vendors.
• Receives, reviews, and determines compliance with requirements of state procurement.
• Generates and files departmental related reports or documents relating to the Department’s

purchasing function.

• Maintains up-to-date vendor relationships and customer service with vendors and end-users.
• Maintains current knowledge of trends and developments regarding governmental purchasing

procedures, regulatory changes, and new technologies.

• Maintains files and scan (bids & contracts) documents
• Assist departments/schools with purchase requisitions and procurement process.
• Ability to work independently or as a part of a team.
• Record deposits in accounting system.
• Perform other duties as assigned.

Personal Accountability:

1. Demonstrates reliability as evidenced by attendance records and punctuality.
2. Properly notifies supervisor and/or designee of absences or tardiness.
3. Begins and completes work within the allotted time.
4. Consistently appears in attire appropriate to the work environment.
5. Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application,
6. Protects the District’s resources through appropriate and careful use of supplies and equipment.
7. Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.