Title:
Test Coordinator
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Work Unit/Location:
Espanola Valley High School
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Reports to:
Principal or Designee
District Test Coordinator
Supervises: N/A
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Contract Length:
9 months
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Pay Schedule:
Coordinator
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Overtime Status:
N/A
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Hours:
7:30 a.m. – 4:30 a.m.
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Union Status:
Non-Union
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Licensure: BA in Education; Business Administration, Technology, School Counseling, or other related field to Education
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General Job Function:
- Maintain and train staff on Test Security Measures
- Secure and maintain all Test Materials and Content
- Monitor and Report Test irregularities and Security Breaches-contact parents, supervisor and DTC and
- Complete state irregularities forms
- Work with site Administrators and District Test Coordinator for all assessment coordination from beginning to end.
Logistics/Work Expectations
- PARCC/SBAs
- Complete all logistical tasks to prep for all assessments
- Prepare testing environment
- Identify and assign computer labs
- Ensure there are sufficient tables, chairs or desks
- Conduct inventory of required supplies, i.e. sharpen pencils, headsets, scrap paper, etc
- Verify PAN information on state level with district level
- Retrieve information P drive or STARS
- Sort and consolidate student test information by grade level and by subject and export from PDF file to Excel—delete information and determine what students Met or Not Met state requirements.
- Research past year’s data to determine if students met testing requirements in previous years
- Meet with Administrators to determine the Testing Schedule
- Export student list from PAN to Excel to create student rosters
- Complete rosters and assign labs, test dates, TAs and proctors
- Assign Test Sessions to individual students
- Inform parents by letter and phone calls, robo call, website, flyers and individual contact with student and assemblies.
- Post student rosters in senior classrooms
- Complete a log of all contacts who, when, where, why, how.
- Print tickets for TAs and prepare bins with necessary supplies
- During testing monitor all testing rooms and unlock and lock all test sessions throughout the day.
- Reset student sessions when locked out
- Participate as Proctors
End-of-Course Exams (EOCS)
- Verify students are uploaded from SOAP
- Work with TAs to verify rosters on NMEPIC
- Print tickets AND prepare all testing materials for Test Administration
- Participate as Proctors
ACCESS
- Consolidate a list of students that need to test
- Work with Bilingual personnel to retrieve list
- Receive Certification
- Coordinate all Test Administrator certifications
- Create test schedule and assign TAs, proctors, subs, etc
- Ensure all materials are ready such as pencils, scratch paper, TA manuals, etc.
Issue/Collect Testing Materials
- Create a test TA signage form
- Issue and collect all test materials to and from Test Administrators prior to and after testing. Check out materials in morning, check-in in materials during lunch, check out materials after lunch, and check in materials at the end of the day. (All assessments)
- Coordinate to unlock and lock all testing labs on a daily basis
- Identify testing rooms-classroom computer labs
- Post appropriate signage around campus to eliminate test irregularities (i.e. , DO NOT DISTRUB SIGNS)
Technology
- Work with Technology to troubleshoot computers before, during testing and submit work tickets through the Administrators
- Work with Technology to ensure computers are updated prior to testing to include computer carts.
- Work with Technology to ensure (prior to testing) all computers in each lab to include chrome book carts are turned on and working.
- Work with Technology to ensure sure all Icons are updated and installed such as Test NAV, SBA and WIDA. Work with Technology to complete updates/upgrades.
- Communicate with Technology to prepare computers (identify non-working computers & submit work tickets).
Submitting Notifications
- Work with Administrators to set notifications dates, times
- Submit roto calls to parents to inform of testing dates
- Submit message through social media and school website
- Submit test information through Office personnel for bulletin
- Create and post-test information on flyers
- Inform all staff and students
Management Responsibilities
- Create TA/Proctor schedule
- Issue and collect all materials daily
- Roll over students from one grade to next for each assessment
- Enroll transfer students in all assessments (Contact DTC)
- Enroll students in Math and English sessions
- Create Student Testing Rosters for TAs
- Establish testing schedule and assign Test Administrators and Proctors
- Create and manage Test Sessions
- Assign and Update User Roles for each assessments
- Provide staff with username and password to manage testing sessions
- Train staff on managing testing sessions
- Enroll students in Math and English sessions
- Unlock and lock sessions
Training
- Attend District Test Security Training
- Training all staff on Test Security Measures and Testing procedures
- Verify all students are uploaded to EPIC End of course exams at semester and end of year
- Set up testing schedule and monitor testing
- Coordinate lab preparation with Technology staff
- Train staff on administering EPIC
- Notify teachers of test sessions ready on EPIC and verify tests are assigned correctly
- Arrange coverage for teachers (60 +minute test)
Test Security
- Secure all Testing materials in testing room
- Complete inventory of testing materials daily
Administrative Tasks: Make-up Testing
- Coordinate and complete all test make-up
- Contact parents to inform them that student needs to be in attendance for testing
Education/Training/Experience:
Minimum:
Certified Staff- BA degree in Education, Business Administration, Technology, School Counseling, or other related fields to Education.
Knowledge/Skills and Abilities:
Knowledge of PED Testing requirements
Resources Used in Performing Job Include (but are not limited to):
Standard Office Equipment (Computer, XEROX machine, FAX, Telephone, etc.
Physical/Cognitive Requirements:
Ability to lift, pull and/or push 50 lbs.
Environmental Conditions:
The noise level in the work environment is usually moderate.
Essential Job Functions:
Work with Test Administrators and Site Test Coordinator for all assessments.
Personal Accountability:
- Demonstrates reliability as evidenced by attendance records and punctuality.
- Properly notifies supervisor and/or designee of absences or tardiness.
- Begins and completes work within the allotted time.
- Consistently appears in attire appropriate to the work environment.
- Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application,
- Protects the District’s resources through appropriate and careful use of supplies and equipment.
- Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.
- Other duties, as assigned.
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