Procurement Specialist (Business Tech II)

Summary

Under direction, the purpose of the position is review and process purchase requisitions to acquire services, supplies and goods as required by the assigned department at a competitive price in a time-efficient manner and to provide basic routine administrative support work relating to the purchasing function. Position will assist the CPO for the submission of invitation to bid; review, analysis, and purchase of supplies, services and goods; review of methods of acquisition; and preparation of purchase requisitions and related documentation. Performs related work as directed.

Duties and Responsibilities:

• Checks and reviews market sources and vendors to ensure most cost effective and competitive
• pricing for the purchase..
• Determines and reviews methods of acquisition including method, time and place, and courier as appropriate.
• Creates files and updates vendor files and related documentation.
• Assist CPO with invitations to bid and requests for proposals and/or quotes from vendors.
• Receives, reviews, and determines compliance with requirements of state procurement.
• Generates and files departmental related reports or documents relating to the Department’s
• purchasing function.
• Maintains up-to-date vendor relationships and customer service with vendors and end-users.
• Maintains current knowledge of trends and developments regarding governmental purchasing
• procedures, regulatory changes, and new technologies.
• Maintains files and scan (bids & contracts) documents
• Assist departments/schools with purchase requisitions and procurement process.
• Ability to work independently or as a part of a team.
• Perform other duties as assigned.

Minimum Qualifications:

AA in business administration or accounting and 3 years of experience related to the procurement/purchasing process, or an equivalent combination of education, training, and experience.BA is desired.

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Knowledge, Skills and Abilities:

• Knowledge of generally accepted purchasing principles, established procedures, departmental

guidelines, and regulatory requirements applicable to the work.

• Ability to understand, follow and direct written and oral instructions.
• Ability to read, update, evaluate and maintain various records and files.
• Ability to access, operate and maintain various software applications.
• Ability to clearly communicate information both orally and in writing.
• Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines,

  telephone systems, facsimile machines, and other digital-based equipment.

• Ability to develop and implement policies and procedure for the utilization of vendor

catalogues, commercial registers, directories, office files and other recourses for the

procurement of goods and services.

• Skill in the principles and practices of governmental purchasing management and analysis.
• Skill in performing routine-to-moderately complex mathematical computations and tabulations

accurately and efficiently, as they relate to purchasing.

• Skill in establishing and maintaining effective working relationships with all personnel,

departmental personnel and supervisors, and vendors.